In this article you will find:
As coworking spaces have become more popular, so have coworking space management software. Now there are plenty of options to choose from, and if you’re a coworking space owner and you’re in the market for good software, it may be overwhelming to figure out which one to get. We’ve developed a coworking space management software ranking so that you can have an easier time choosing. Remember that when choosing one, it all comes down to your coworking space needs. Take time to review this list and then think about the needs of your space when making a decision.
1. Archie
Archie is a leading coworking space management software that focuses on having an elegant, easy-to-use platform built with useful features and great integration options. Archie’s innovative design allows for smooth management of your staff and provides your members with an upscale workspace experience.Â
Archie is a strong and established player, with extremely powerful software. It has the best design out there and is the easiest to use.
Features:
Archie offers you great features that are functional, effective, and practical. Besides the basics they provide you with, like room and desk booking and creating plans with credits, Archie has many other features specifically designed to help you reduce your workload and optimize your business.
Membership and Billing:
- Automated billing and invoicing
- Stripe payment integration
- Ticketing and support system
- Online store
- Plans with credits
Bookings:
- Hot desk, office, and room booking
- Calendar integration
Mobile app:
- Available on IOS and Andriod
- Branded mobile apps
CRM:
- E-signature
- Community management
- Lead management
- Automated and personalized emails
Building management:
- Interactive map and floor plan
- Task Board
- Kisi Security integration
Analytics:
- Analytical reports on your coworking space performances
Pros of Archie
- Lots of great features: As you’ve seen above, Archie has a plethora of great features that can benefit your coworking space.
- Ease of use: One of the biggest benefits you have when choosing Archie, is the platform’s simple design and usability. Archie prides itself on being an easy-to-use software that can be understood quickly. Archie’s coworking space software doesn’t overly complicate the system, but rather emphasizes everything you need to know to succeed. Grasping what needs to be done is simple and quick, and can be done easily with the necessary knowledge, which Archie provides you with.
- Support: Archie equips you with the tools you need to make the most out of their software. They will give you a demo trial so that you can test the software yourself. Archie also gives you unlimited live chat support for free, which is a great benefit.
- Pricing: Archie has various plans depending on your space’s size and needs. They have a plan starting at $99/month for coworking spaces that are just starting out, as well as other reasonable prices for larger coworking spaces.
Cons of ArchieÂ
No trial period: Archie does not offer an option to have a free trial period, however, they do provide their customers with a free demo where they can explore the software.
2. Cobot
Cobot started out in 2010 in Berlin, Germany by Thilo Utke, Alexander Lang, and Kristina Schneider. They (the founders) had their own coworking space that they wanted to automate which is why they built the software. Cobot is mostly focused on small spaces, so it might not be the best option for you if you have a larger coworking space.
Features
Cobot has good features for small coworking spaces, as that is mostly what they focus on. Their software provides coworking space businesses with everything they need to start out.
Membership and Billing:
- Billing and payment configuration
Bookings:
- Room booking and management
- Booking and integration calendar
Mobile app:
- No mobile app
CRM:
- Community features
- Member profiles
Building management:
- Automated access for door locks
Analytics:
- Analytical reports on your performances
 Pros of Cobot
- Good for small coworking spaces: Cobot is great if you’re a small coworking space looking to automate your business as it has the necessary tools for you to do so.
- Support: Cobot offers great support options including a demo call in case you’d like to test out the software beforehand.
- Ease of use: Cobot is easy to navigate and set up.
Cons of CobotÂ
Price:Â Cobot’s pricing starts at $59/month for 15 members and goes up to $829 for 245 members, with many options in between. Not so great for larger coworking spaces: If you are a larger space, Cobot might not be a great option for you, since their plans only go up to 245 members, and are generally more costly than other software.Â
Lacks various features: Cobot lacks features such as a member portal, contract signatures, and a mobile app.Â
No app evolution: Since Cobot is mostly focused on smaller spaces, there is not a lot of app evolution which means that some features and designs might be outdated.Â
Additional fees on top of the main subscription cost for some features: For exemple, Cobot charge a fee for bookings made from your website when you use their website booking feature.
3. Coworkify
Coworkify is known for its simplistic software design. It was established in 2011 by a group of people who owned a coworking space themselves. Coworkify provides you with the basics for a coworking space and focuses on simplicity and functionality.
Features
Coworkify is based in Kyoto, Japan and provides good features that are helpful to a coworking space. They focus mostly on security so you can be sure your information will be secure on their software.
Membership and Billing:
- Automated billing and invoice
- Partial payment options
- Cash or cheque support
Bookings:
- Resource and booking management
- Booking calendar
- Secure credit card information
Mobile app:
- No designated mobile app
CRM:
- Member management
- Resource management
- Admin-only resources
- Encrypted communication
Building management:
- Multiple space management
Analytics:
- Data importing
Pros of Coworkify
- Security: Coworkify’s encrypted information is a great feature if you prioritize security.
- Ease of use: The platform is easy to set up and takes only 15 minutes to do so. You can learn how to use Coworkify very easily with the provided support, and have your space be up and running in no time.
- Support: They provide immediate support during business hours, and in one business day if you reach them by email.
- Pricing: They give you a free trial, to begin with. Prices then range from $29/month for 15 members to $200/month for unlimited members.
Cons of CoworkifyÂ
No mobile app: Coworkfiy doesn’t have a specific mobile app, but instead makes their desktop app fit on any mobile device. This might not be the best option when compared to other software.Â
Missing key features: Things like community features and analytics are missing. Room booking will also not be as detailed as other software.Â
No free trial
4. Coworks
Coworks is a multi-platform software that offers great features for the automation of your coworking space. Coworks was also built by coworking space managers who know the scene and what makes a good coworking space software.
Features
Coworks offers features that are more basic but focus a lot on customer features such as tour requests and member check-ins.
Membership and Billing:
- Automated billing and invoicing
Bookings:
- Room and equipment booking
Mobile app:
- Mobile app available
CRM:
- Member directory
- Community features
- Tour requests
- Member check-ins
Building management:
- Multi-campus features
Analytics:
- Analytical reports
Pros of Coworks
- Ease of use: Coworks gives you a simple and intuitive interface that allows you to integrate with different platforms so that everything is in one place.
- Support: Coworks offers you great resources for learning how to use their software.
- Price: Pricing for Coworks starts at $149/month for up to 150 members, and goes up to $249/month for put to 250 members. You also have the option to customize your plan if you have more than 250 members.
Cons of Coworks
- Missing some key features: Integrations, online stores, and floor plans are all features that are missing from Coworks.
- Lack of customizability: Customization can be a very important aspect of coworking software, and Coworks lacks in the integration and customization aspect.
- Communication features: Communication features between members such as emails, notifications, and so on may be more limited on Coworks.
5. Essensys
Essensys was founded back in 2006 by founder Mark Furnes and is based in the United Kingdom. The software was launched in 2010 to challenge workspace norms and change how they were delivered.
Features
Essensys provides good features for its very comprehensive platform. Although they offer many features, you have to pay extra for more features.
Membership and Billing:
- Automated billing and invoicing
- Account management
Bookings:
- Online booking widget
Mobile app:
- Mobile app available
CRM:
- E-signatures
Building management:
- Multi-location management
- Data privacy and security
- Inventory management
- Tenant management
Analytics
- Analytical reports
 Pros of Essensys
- Support: Essensys gives its customers 24/7 support on any questions they may have that they can’t figure out on their own. They also provide a great help centre where you can watch videos or even read articles on particular topics.
- Price: The pricing for Essensys is not dependant on how many members you have but rather on locations and features. The lowest price starts at 299/month and includes basic features, and can go up to $1950/month for the enterprise option.
- API integration and reporting
Cons of Essensys
- Ease of Use: Essensys’ platform is very comprehensive. For this reason it is very difficult to navigate and understand.
- Extensive onboarding process: Because the platform is very difficult to understand, the onboarding process will take a considerable amount of time and effort
- Price: Although the price is dependant on locations and features, it can get quite expensive, especially if you want the optimal features
6. Habu
Habu is a new coworking space software based in England. Because it is relatively new it is working hard to ramp up new features for coworking space needs.
Features
Habu’s features are good for a company that is just starting out, however, there are key features that are better in other more established coworking space software that may be better for bigger coworking spaces.
Membership and Billing:
- Billing and invoice
- Store
Bookings:
- Room and desk booking
- Hot desk management
- Day passes and other bundles
Mobile app:
- Mobile app available
CRM:
- Self check-ins
- Community features
- Self check-ins
Building management:
- Integration options
Analytics:
- Some Reporting capabilities
Pros of HabuÂ
- Price: Habu’s pricing is also something that sets them apart from other coworking software. They charge $80/month for up to 40 active users, and charge $2 for every extra user you decide to add.
- Ease of use: Habu provides an easy to use software that can be learned fairly quickly
Cons of Habu
Â
- Support: They only offer support five days a week between 8 a.m. and 8 p.m., and have three different priority levels with which they answer their customer support questions.
- Lacking some features: Because it’s relatively new, Habu lacks a few key features, for example, their analytics reports are not as good as most other software.
- No free trial
7. Nexudus
Nexudus was launched in 2012 based in London, England by co-founders Carlos Almansa and Adrian Palacios. Nexudus is good for integrations and having good features that can help automate your coworking space.
Features
Nexudus has a lot of features that can help you automate your space.
Membership and Billing:
- Automated Billing and invoicing
- Automated Contracts
Bookings:
- Room booking and management
- Desk management
Mobile app:
- Mobile app available
CRM:
- E-signatures
- Visitor management
- Community features
Building management:
- Customization
- Great integration options
- Floor plans offices and desks
Analytics:
- Reporting and documentationÂ
Pros of Nexudus
- Lots of features: Nexudus provides lots of great features that can help you in your coworking space.
- Support: They offer good support options. One being their Knowledge Base page where you can access all kinds of information on anything related to the software.
- Price: Nexudus has a free option for 5 users and one location with limited access to features. Their paid plans start at $85/month for up to 40 members, and the price goes up as your members increase with $500/month being the maximum. You also have the option to customize your pricing plan if you have more than 500 members.
 Cons of Nexudus
- Ease of use: One of the biggest problems most people have with Nexudus is that it is hard to use and learn. Although it has great features, they are of no use if you don’t know how to navigate them.
- Time-consuming learning process: Since Nexudus is difficult to use, it also takes a while to get the hang of it, which is not a very efficient use of your time.
- No free trial
8. Officernd
Officernd was launched in 2014 and headquartered in Bulgaria and was cofounded by Miroslav Miroslavov, Miroslav Nedyalkov, Pavel Yanev. Their goal is to help automate coworking space operations.
Features
Officernd has a lot of features that are great for automating your coworking space.
Membership and Billing:
- Billing and invoice automation
Bookings:
- Room and desk booking and management
Mobile app:
- Mobile app available
CRM:
- Community features
Building management:
- Multi-location management
- Various integration options
- Manage maintenance issues
Analytics:
- Analytical reports
Pros of Officernd
- A good amount of features: Officernd has a good amount of features that you can use to automate your coworking space software.
- Price: Officernd pricing starts at 139/month for 100 members and 1 location if you buy the yearly plan, with many other options depending on your needs. Prices increase if you choose the monthly option.
- Support: Officernd has good customer care and they answer questions efficiently and thoroughly.
Cons of OfficerndÂ
Ease of Use: Officernd is not the easiest to use software. It requires some time to learn.Â
Support: Support isn’t 24/7, and is offered between the hours of 7 a.m. to 3 a.m. UTC, from Monday to Friday.Â
No free trial
9. Optix
Optix is a mobile-first coworking space management system that also comes as a desktop version. It’s great for smaller coworking spaces, as that is what the software is mostly catered towards.
Features
Optix has great features that are optimized for the mobile app for smaller coworking spaces.
Membership and Billing:
- Automated invoicing and payments
- Plans
Bookings:
- Room and desk bookings
Mobile app:
- Great mobile app
CRM:
- Check-ins
- Community feed
Building management:
- Integrations
- Customization
Analytics:
- Analytics reportsÂ
Pros of Optix
- Great customization options: Optix gives you the option to customize a lot of the app according. to your needs.
- Support: Optix has a resourceful page that is set up with different articles on topics that will be useful to you as you learn the software. Customer support is also available and very effective
- Ease of Use: Optix is an easy-to-use software. The app gives you the ability to grasp things quickly as it is user-friendly and responsive.
- Price: Pricing for Optix begins at $159/month for a small coworking space if you choose the yearly option. For bigger spaces, the prices go up, and you also have the option to customize your plan if your space is bigger.
Cons of Optix
- Not so good for larger spaces: Since Optix mainly focuses on smaller coworking spaces, they are not as optimized for larger ones.
- Mobile app first: The desktop version is not as good as the mobile app, which can cause problems down the road.
10.Yardi Kube
Yardi Kube is one of the older coworking space management software, launched in 2008, with the focus of giving coworking space owners the ability to automate their space efficiently.
Features
Yardi Kube provides features for automating your coworking space, however, they lack updates and enhancements on their features.
Membership and Billing:
- Automated billing and invoicing
- Accounting features
Bookings:
- Desk and room bookings
Mobile app:
- Mobile app available
CRM:
- Prospect and member portals
Building management:
- Data and Wi-Fi management
- Voice solutions
- Lead generation and marketing
Analytics:
- Analytical reports
Pros of Yardi Kube
- Ease of Use: Yardi Kube provides an easy-to-use platform
- Support: They offer technical support on any matter and will answer you well and fast, and try to solve any issue you may be experiencing.
Cons of Yardi Kube
- No updated or new features: Yardi Kube is one of the oldest coworking space software, but they seem to lack in their app enhancement process, which is not good as the coworking space industry grows and new demands arise.
- Pricing: Unlike the other coworking space software, Yadi Kube does not reveal their pricing. Instead, if you are interested in their services you need to get in contact with their sales representative.
- No free trial
