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What is CAFM?
Computer-aided facility management (CAFM) is an up-and-coming option for information technology that enables business owners and their companies to advance using the digital space. The CAFM system offers the perfect solution to many business owners’ problem of dealing with tedious tasks that are time-consuming.
Facility managers can use CAFM software to plan, execute, and track all activities related to workplace management, asset management, maintenance, operational facility services, room reservations, and many others.
Data from CAFM solutions allow managers to improve long-term planning of space, facilities, maintenance, services, and budgets to ensure that they are fully aligned with their main business needs.
Benefits of CAFM
1. Keeping track of finances
The reporting ability of CAFM systems enables you to make fast and educated decisions based on real-time data. This way your facilities managers will be able to manage their operations better if they have easy access to information.
2. Accuracy
Despite spreadsheets being a straightforward way to log data and organize workflow, they are only appropriate for small-scale use. They also lack consistency in data collection and reporting and are exposed to serious data security threats. The CAFM system, on the other hand, will enable you to accurately log, analyze, and track relevant data, enhancing overall performance, communication, and costs.
3. Integrations
To reduce the learning curve, most CAFMs provide a user-friendly system interface. Some of them can use the API to interface third-party apps, as well as integrations that can help you even further advance your company and make daily tasks simpler.
4. Good for any industries
If your company runs from a physical location, a CAFM can help you. There are no specific industries that wouldn’t benefit from a CAFM software. Any organization that requires space management, move management, desk hoteling, and an array of other things can benefit from CAFM.
These technologies are perfect for modern, flexible workplaces that allow for unrestricted movement in the office, but even more, traditional businesses can gain benefit financially from implementing user-friendly applications that simplify facility management.Â
5. CAFM can benefit an array of employees
The way facility managers execute their duties has been fundamentally transformed by CAFM software and tools. Putting the pieces of the puzzle of finance, HR, management, and logistical physical problems together is no longer a time-consuming procedure that takes away from the actual work of managing your space and company.
Integrating CAFM Solutions
When incorporating CAFM into your office, keep value in mind, as well as your company’s analytical and strategic goals, to ensure that genuine value is created within the company. There may be a mismatch of strategy if there are no clear goals in mind. The best way to ensure that each goal is clearly stated and the strategies benefit your business is to link project decisions with KPIs and other objectives.
If employees who will be utilizing it are unfamiliar with it, a CAFM management plan might be intimidating. If you gradually introduce CAFM to the people who will be using it, you will give them more time to learn the new processes, and before the software is fully set to go, everyone will have a clear understanding of the uses and abilities of a CAFM system. This can help avoid problems later on. A customer success manager should be there to help employees learn and understand the change initiatives and answer any questions they may have.
Features of CAFM
Dashboard
With the CAFM dashboard, you will be able to get input on service levels, maintenance management, and performance, which you can track and act on more effectively.
You’ll be able to quickly track performance and trends, identify inefficiencies, make informed decisions based on the information given, align your goals with the strategies, assess administrative responsibilities, and collect and analyze additional statistical data about your company.
Just make sure that if you are using a CAFM software to create a digital dashboard you are using the proper equipment and it is used to track important data that represents the company’s metrics so that you can create plans to improve and achieve your goals.
Asset manager
Asset management is commonly used in CAFM models that include a Help Desk, PPM, and testing. It is not restricted to a single department of the company; instead, it might affect a number of distinct business operations.
Computers, printers, office services, and other equipment may all be managed with CAFM Asset Management. The location, history, condition, and value of the company’s assets will be included in the asset management portfolio.
An asset management planner can help in balancing work and resources by tracking maintenance and repair costs, understanding asset information, recording important facts, and generating and exporting asset documentation.
Asset management adds an additional value to a company depending on the size of the company and the number of assets it has.Â
Property manager
Businesses benefit from CAFM property management software since it allows them to manage single or numerous enterprises from a centralized database. These capabilities include more connectivity to maintenance as well as the ability for the company to track the state of building elements such as the structure and mechanical details.
When a company uses CAFM for property management, it can boost earnings on its physical assets such as real estate, buildings, and equipment. These advantageous qualities might assist a company in better analyzing its real estate growth while also increasing strategic planning.
Conclusion
CAFM systems are wonderful ways of connecting your business and digitally improving your daily activities. CAFM software helps plan, execute and track all activities related to space and workplace management. They have many benefits and are great to introduce to your team.
