Simply put, move management is the process of shifting one or more people from one location to another, or from one organization to another. Companies are constantly making different moves. It’s critical to manage the process from start to finish, whether you’re reacting to company expansion, shifting entire teams to a new site, or relocating individuals.Â
The desire for neatness and organization is present in all moves. The more you plan for relocation, the fewer problems you’ll encounter. For example, failing to update the corporate directory following an employee move can cause problems, much as failing to delegate phone network setup following an office change can cause problems. In both cases, effective move management is essential.Â
At its most basic level, move management is a customized strategy tailored to the requirements of a single relocation. It entails determining the whole scope of work (both before and after), delegating jobs, and ensuring that everything is documented.
Different types of office moves
As mentioned above, most companies aren’t simply dealing with just one kind of move, instead, there are plenty of different kinds of moves that all require a different set of management for those moves.
Office move
Moving a whole office is a very difficult job. Moving one or two people may not be difficult, but challenges come with more employees, departments and other factors that influence how difficult a move can be. Not to mention how tricky things can get when you move around departments to other departments, or merge them with each other into single locations. These are called one-to-one moves and they are difficult to manage but with the right tools, it becomes easier.
Interoffice transfer move
The second type of move is called an interoffice transfer. What this means is that different groups or departments can come and go during the day in collaborative areas such as conference rooms, hot desk areas or even work stations.Â
These are changes that take a long time but are also completely necessary to build a comfortable and productive environment.
Hot desk move
We briefly mentioned hot desking above, but to put it into light, hot desks can also be considered a form of relocation as it requires the same amount of attentiveness and supervision to be facilitated. Things like making sure that everyone is seated beside someone suitable is important and should be paid special attention to.
How to handle and manage your office moves
Although there are a lot of components that need to be thought about, when implementing move management there are a few key things to consider.Â
We’ve made a list below:Â
- Establish fundamental objectives and a schedule for your relocation. An oversight team can assist in determining the move’s goals and what factors to consider from the employee’s standpoint.Â
- Make a detailed plan for both the space you’re leaving and the one you’ll be moving to. This includes devising a layout, determining how it will be staffed, and managing intangibles.Â
- Describe the act itself, including the tasks that led up to it, the act itself, and the timeline after it was completed. Set moving parameters to guarantee that everything stays on track. The most important aspect of every transfer, big or small, is logistics oversight.Â
- It is critical to communicate. Ascertain that everyone participating in the transfer has access to the information they require. Department heads, for example, require more information than regular staff, but everyone must be on the same page on the move’s expectations.
Bringing technology into your move management
A move is too complicated and important to be managed by email or arranged in fragmented notes from many meetings. It necessitates mission control from a central location. That’s where software for moving management comes in.Â
What is the definition of management software? In a nutshell, it’s a platform that can handle all aspects of a move, from schedule planning to stakeholder collaboration. Everything is centralized, so there are no communication gaps or flaws in the relocation strategy. At all times, everyone is on the same page and completely aware of the next steps. Everything is integrated for a smooth transfer, from floor layout to checklist delegation.Â
More than just centralizing everything is what good move management software accomplishes. It also saves time, establishes accountability, enhances oversight, and reduces mistakes. There are fewer odds of something going wrong when everyone is on the same page and all variables are taken into account.
Conclusion
Move management can be very beneficial for your office space. A good move management system can increase the speed at which everything gets done, in turn, increasing the productivity of your staff. Making sure you know what move management is and how to proceed with it is crucial for when it is time to put it into practice.Â
As mentioned above, most companies aren’t simply dealing with just one kind of move, instead, there are plenty of different kinds of moves that all require a different set of management for those moves.Â
